Expenses which have out of pocket expense items, that is expense items which are to be reimbursed to the expense claimant are required to have the expense claim marked as “Out of Pocket Expenses Paid”.  Marking the expense claim as out of pocket expense claims performs the required accounting postings in the ledger.

The physical payment is required to be made through the banking platform used by the company.

The out of pocket payment for the expense claim is made for the entire amount outstanding on the expense claim. 

On pressing the “Mark out of pocket expenses as paid” icon is pressed, a confirmation dialog box appears which requires the date of payment to be selected.

Once the correct date of the physical payment is selected, press the “Submit” button.  The accounting entries are then made in the ledger.